- All Clarion Events events are strictly trade events. You may be required to show proof of your trade activities (e.g. a business card, invoices) at the entrance.
- All attendees, be they visitors, exhibitors, press, competitors, students or speakers, to Clarion Events events must hold a valid badge and be registered for the current show either at the event or pre-show.
- Visitors must have a business related interest in the transport, logistics and associated industries.
- Badge holders must not allow their badges to be worn by anyone else. Any failure is likely to lead to the badge holder and the person wearing the badge being removed from the event and possibly being barred from attending future Clarion Events events.
- Anyone obtaining a show attendee badge by theft, deception or other illegal means may be asked to leave the event and may be barred from attending future Clarion Events events.
- Anyone attending Clarion Events events should carry some form of photo-ID (passport, photo-ID driving licence, national identity card) or other identification acceptable to the Organisers which the Organisers may ask to see.
- No one under the age of 16 will be able to attend any Clarion Events B2B events. They are places of business and the presence of children is not allowed.
- Anyone attending Clarion Events events must not take part in any canvassing, leafleting, demonstrations, objectionable behaviour or any activity which may disrupt the business activities at the event.
- Samples may only be taken with the express permission of the stand holder or supplier concerned and are for the use of professional buyers when making professional buying decisions.
- The organisers reserve the right to confiscate any sample they deem to have been acquired inappropriately or not for professional buying purposes.
- The Organisers reserve the right to exclude or remove anyone from the event and venue who do not comply with this policy or who they reasonably consider are likely to break these rules or who are prohibited from attending under any applicable laws or regulations.
- Press badges at the event are restricted to publishers, editors, journalists, photographers, broadcasters and web bloggers associated with the relevant industries. Members of the press may be required to complete an application form and produce accreditation in the form of a photocopy of a recognised press or media card, business card, NUJ card, a letter from the editor or an official web address linking to a press release or article in order to verify their position. Press applications from advertising personnel and media sales representatives will not be accepted.
- Official photographers & videographers will be taking photographs and other images at the event. The Organisers shall be entitled to use such photographs, which may include photographs or video footage of visitors, for the purpose of marketing the event attended and other Clarion Events events in the future. If you would prefer this not to be the case please email a photograph of yourself to
This email address is being protected from spambots. You need JavaScript enabled to view it. The subject of the email should include the show name and DO NOT USE MY PHOTO - Pushchairs or buggies will not be allowed to enter the halls. The aisles are very busy and in the event of a fire pushchairs or other buggies may impede the swift exit of the building.
- Groups of students will only be allowed to attend Clarion Events events once they have the permission of the Event Director or Marketing Manager. Individual students may enter the event once registered through the normal registration process.
- Non-exhibiting companies attending Clarion Events are requested not to solicit for business on the show floor or from exhibitors within the show environs and may be asked to leave.
Clarion Code of Conduct
Clarion Events Ltd and Multimodal are committed to the highest standards of ethical conduct, professionalism, and inclusivity at all our events. Every participant, whether contractor, staff member, exhibitor, speaker, sponsor, press or attendee (each, a “Participant”), has the right to engage in an environment free from harassment, discrimination, aggression and misconduct.
This Code of Conduct outlines our expectations for respectful, honest, and courteous behaviour, and affirms our dedication to fostering a safe, welcoming, and inclusive atmosphere that values openness, diversity, and mutual respect.
Unacceptable behaviour will not be tolerated and appropriate action, including the option to remove you from the event, will be taken to uphold these standards and protect the integrity of our events (see ‘Consequences of Breaching the Code of Conduct’).
Anyone asked to stop unacceptable behaviour is expected to comply immediately.
For the avoidance of doubt, unacceptable behaviours at the event or in connection to the event include, but are not limited to;
- Use of discriminatory or offensive language or actions in relation to race, gender, age, disability, religion, sexual orientation or other protected characteristics
- Use of offensive or sexually explicit language, personal insults or gestures
- Stalking or unwelcomed/intimidating following, photography or recording
- Being verbally or physically intimidating, threatening or violent
- Physically touching, grabbing, groping or making unwelcomed contact
- Displaying or distributing offensive materials, symbols or imagery including those of a sexually explicit, religious or idealistic nature
- Interfering with, stealing or deliberately damaging property belonging to the venue, the event, exhibitors or other participants
- Intentionally disrupting or preventing the running of the event or areas within it
- Smoking or vaping inside of the venue or unauthorised areas
- Drinking alcohol illegally, irresponsibly or to a point that your actions negatively affect others
- Use, carry or distribute illegal substances or substances being used in a way other than prescribed/intended
- Use, carry or display a weapon, an item that is intended to be used as a weapon or items prohibited by the venue
- Wearing revealing or provocative clothing either sexually or through the display of offensive language, symbols or imagery (see ‘Event Dress code’)
- Distributing material outside of a paid for space or opportunity
Event Dress Code
To maintain a professional and welcoming environment, we kindly ask all participants to adhere to a smart casual or business attire dress code throughout the event.
Clothing should be neat, appropriate, and respectful of a corporate setting. Revealing or provocative attire is not permitted, and garments displaying offensive language, symbols, or imagery are strictly prohibited.
Promotional staff representing exhibitors or sponsors are expected to be appropriately and professionally dressed, in line with the tone of the event and the expectations of our wider business community.
We reserve the right to request that Participants change their attire or leave the event immediately if their appearance is deemed to be offensive to others.
Extended expectations for Exhibitors and Speakers
All exhibitors and speakers are expected to uphold the professional standards of the event and contribute to an environment that is respectful, inclusive, and aligned with this Code of Conduct.
Exhibitors must ensure their stand content, activities, and representation are professional and considerate for all audiences. This includes refraining from the use of sexualised images, themes, or materials, as well as avoiding clothing, uniforms, or costumes that may be considered provocative or contribute to a sexualised environment.
Speakers must avoid the use of sexual language, imagery, or any content that could be perceived as harassing, offensive, or otherwise in breach of this Code of Conduct. We also encourage speakers to use inclusive and respectful language in their presentations and to familiarise themselves with principles of diversity, equality, and unconscious bias. We recommend taking this online course in advance of the event.
Consequences of Breaching the Code of Conduct
By participating in, or engaging with, the event in any capacity, including in-person, online, or in any communications or activities related to the event, all Participants agree to comply with this Code of Conduct and accept that any breach, as determined at the sole discretion of the event organisers, may result in immediate and proportionate consequences.
This may include, but is not limited to, verbal or written warnings, removal of the individual from the event, and involvement of venue security or relevant authorities where necessary. In such cases, the individual may be refused further entry to this, or future events and no refund or compensation will be provided for any tickets, travel, accommodation, or other expenses incurred.
Anyone asked to stop unacceptable behaviour is expected to comply immediately.
Reporting a concern
Clarion Events Ltd is committed to addressing any breaches of this Code of Conduct promptly and fairly. If you experience or witness behaviour that you believe breaches this Code of Conduct, and you feel confident and safe to do so, you are encouraged to address the behaviour directly with the individual by requesting them to stop.
However, if this is not appropriate or you would prefer support, you can report the concern to venue security or visit the Organisers Office, where the team will handle the matter with discretion and sensitivity.
Alternative reporting, with the option of anonymity, can be submitted via this link https://app.smartsheet.com/b/form/019884b20ea7723584ef7dab1df05e50
All reports will be taken seriously and reviewed carefully, with appropriate action taken where necessary. While we aim to respect confidentiality at all times, please note that anonymous reports may limit our ability to provide follow-up and action.
